Constitution
DUTIES OF OFFICE-BEARERS
9.1. PRESIDENT
The President will approve the agenda made by the Honorary Secretary and will preside over all meetings of General Assembly, Executive Board etc. He will perform the duties as desired by the Executive Board. He will appoint committees on the recommendation of the Executive Board. The General Assembly will elect him after proper nomination by the Executive Board, provided that he has indicated in writing his willingness to run for the office. He shall serve for a term of two years following two years as President Elect. He is not eligible for re-election as a President.
9.2. PRESIDENT ELECT
The President Elect will perform all the duties of the President in case of absence or inability of the President. The General Assembly will elect him after proper nomination by the Executive Board, provided that he has signified in writing his willingness to run for office. He need not be a previous member of the Executive Board. The President Elect shall serve for a two year term following which he shall automatically become President.
9.3. HONORARY SECRETARY
The Honorary Secretary will summon and be present at the meetings of General Assembly, Executive Board and others. He will keep the record of proceedings of these meetings. The General Assembly will elect him after proper nomination by the Executive Board, provided that proposed nominee has signed in writing his willingness to run for office. He will serve for a term of two years and will be eligible for re-election for one more term. He need not be a previous member of the Executive Board. He will receive application forms for new memberships and present them to the Executive Board. He will countersign all certificates issued and make proper entries in the book of the Society.
9.4.1. HONORARY TREASURER
He will keep a full set of books of accounts, all receipts and disbursements of every name and nature, the amount of cash in hand and other information when required by the Executive Board.
He is authorised to expend up to S$1,000 per month for petty expenses of the society and will not keep more than S$1,000 in the form of cash and money in excess of this will be deposited in a bank to be named by the Committee.
9.4.2. Cheques etc for withdrawal from the bank will be signed by the Treasurer and either the President or the Secretary.
9.5. HON SECRETARY/TREASURER
Any person whom the Executive Board may direct in case of his absence or inability to act may perform his duties.
The Hon. Secretary and Hon. Treasurer may recruit an assistant as and when necessary.
9.6. Ordinary Committee Members shall assist in the general administration of the Society and perform duties assigned by the Committee from time to time.
9.7. BOARD MEMBERS
Nine members other than the President, President Elect, and Hon. Secretary and Hon. Treasurer shall be elected as Board Members by the General Assembly after proper nomination by the Executive Board, provided that the proposed nominee has signed in writing his willingness to run for office. The Board Members will form the Executive Board. No more than one member will be elected for Board Member from any one country. They will serve for a term of four years. They will be eligible for re-election for one more consecutive term.
AUDIT AND FINANCIAL YEAR
10.1. Two voting members, not being members of the Committee, shall be elected as Honorary Auditors at each alternate General Meeting and will hold office for a term of two years only and shall not be re-elected for a consecutive term.
10.2. They:
a) Will be required to audit each year’s accounts and present a report upon them to the General Meeting.
b) May be required by the President to audit the Society’s accounts for any period within their tenure of office at any date and make a report to the Committee.
10.3. The financial year shall be according to the calendar year.
TRUSTEES
11.1. If the Society at any time acquires any immovable property, such property shall be vested in trustees subject to a declaration of trust.
11.2. The trustees of the Society shall:
a) Not be more than four and not less than two in number.
b) Be elected by a General Meeting of members.
c) Not effect any sale or mortgage of property without the prior approval of the General Meeting of members.
11.3. The office of the trustee shall be vacated:
a) If the trustee dies or becomes a lunatic or of unsound mind.
b) If he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee.
c) If he submits notice of resignation from his trusteeship.
11.4. Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given by posting it on the notice board in the Society’s premises at least two weeks before the General Meeting at which the proposal is to be discussed. The result of such General Meeting shall then be notified to the Registrar of Societies.
11.5. The address of each immovable property, name of each trustee and any subsequent change must be notified to the Registrar of Societies.
VISITORS AND GUESTS
12.1. Visitors and guests may be admitted into the premises of the Society but they shall not be admitted into the privileges of the Society. All visitors and guests shall abide by the Society’s rules and regulations.